Host a Cookie Booth

Booths sales run from February 7 – March 16, 2014.

There must be at least one registered volunteer, one additional unrelated adult, and two Girl Scouts at each booth sale.

Code of Conduct

What's the difference between Council-secured and Troop-Secured booth sales?

How do troops sign up for Council-secured booths?

How do troops sign up for troop-secured booths?

Can Troops schedule more than one Cookie Booth?

Where do I get cookies for my booth?

How many cases should I order?

Booth Sale return policy

Managing/Setting Up the Cookie Booth

How do girls get credit for cookies sold at a booth?

 

Code of Conduct Expectations at the Cookie Booth 

  • Wear Girl Scout apparel (uniform or t-shirt).
  • Ask everyone, but be respectful. Many customers will not buy unless asked, but not everyone will buy even if asked.
  • Remember to talk about Cookie Share!  Not everyone wants the cookies, but they’ll donate to a good cause.
  • ALWAYS say “Thank You” whether the customer buys cookies or not.
  • Eat before the booth sale; take any breaks away from the booth, so as to not interfere with the booth sale.
  • SMILE & HAVE FUN!
  • Do not leave your booth unattended. All cookies and monies are the responsibility of the troop.
  • Stay within the area specified management; don’t wander or browse the store.
  • You may want to have a sample of the new cookie for customers to try. They may be hesitant to buy unless they try!
  • Be respectful, friendly, and polite. Clean up any garbage before leaving for day.

 

What's the difference between Council-secured and Troop-Secured booth sales? 

Council-secured booths are those locations secured by the Council. New this year! Council-secured booths will not be pre-stocked with cookies. Troops must bring their own onhand inventory, or submit a Planned Order for cookies to be used.

Troop-secured booths are locations not secured by Council (examples include businesses, schools, and churches). Troops are strongly encouraged to use their on-hand inventory when hosting a booth; however you may also submit a Planned Order to get cookies.

 

How do troops sign up for Council-secured booths?   

January 1 – 30: In Snap, indicate your troop’s preferred locations and times in the Booth Scheduler. Troops can put up to five requests in the Booth Scheduler for the Council-secured booths, with the opportunity to have three of those requests granted. Assignments are based on the preferences entered by the troop, so it’s important to rank your requests. Refer to the Snap Guide on the Council website for step-by-step instructions.

January 31: Snap Booth Scheduler randomly assigns time slots to troops and sends an email confirmation to the TPM’s email listed in Snap. If a troop is assigned more booths than desired or is unable to participate in an assigned booth, please delete it in Snap as soon as possible to make it available for other troops.

February 1: Troops may select two additional Council-secured booths on a First-Come First-Serve basis.

 

How do troops sign up for troop-secured booths?  

Troops scheduling their own booth sale need to fill out the Troop-Secured Booths request in the Booth Scheduler. Enter all information, including the Troop Product Manager (TPM)’s contact information, then select Add Time and Save. If you do not click Add Time, your booth will not be saved in Snap. The Product Program team will then approve the booth so it will be promoted on www.girlscoutsiowa.org. The TPM will receive an email confirmation from Snap once approved. If you
have questions, contact your Service Unit Product Chair (SUPC) or ABC Tech Support 24/7 at 800-853-3730.

 

Can Troops schedule more than one Cookie Booth?  

YES! You may request multiple dates and/or sites in Snap Booth Scheduler.
*If you must cancel, please notify the site, cupboard, and the Leadership Center you scheduled the Cookie Booth. There may be other troops waiting for a location to have a booth sale.*

 

Where do I get cookies for my booth? 

  1. First, troops should use their on-hand inventory.
  2. Second, check with your SUPC to see if any troops in your area need help with selling excess inventory.
  3. After exhausting these two options, enter a Planned Order in Snap. From there, you can decide whether to pick these cookies up from a Rolling Cupboard location or a regular Cupboard near you.

For complete Cupboard schedule see the Planned Order section of Snap or the Council website.

The TPM must submit a Planned Order in Snap by 11:59 p.m. on Sunday prior to the scheduled booth sale to receive cookies between Wednesday and Friday. Calls to reserve cookies for a booth sale are not allowed; cupboards will only be able to fill requests submitted through a Planned Order.

 

How many cases should I order?     

For a four hour booth sale a recommended order would be*:

  • 5 cases of Thin Mints
  • 5 cases of Caramel deLites
  • 5 cases of Peanut Butter Patties
  • 3 cases of Lemonades
  • 2 cases of Thanks-A-Lots
  • 2 cases of Shortbread
  • 2 cases of Peanut Butter Sandwiches
  • 2 cases of Cranberry Citrus Crisps.

*Quantity sold will vary by site, day, and time of the sale. A safe suggestion is always to order more of the favorites – Thin Mints, Caramel deLites, Peanut Butter Patties, and Lemonades.

The Product Program team reserves the right to adjust orders that are in excess of reasonable quantities after taking into consideration the site, day, and time of booth sale.

 

Booth sale return policy  

Cookies ordered through the Planned Order process in Snap for an approved booth sale can be returned within 48 hours in good condition. Refer to the Snap Guide on teh Resource CD on how to place a Planned Order.


What should I take to the cookie booth?  

(See the Marketing Tools folder on your Resource CD)

  • Card table or other small table and tablecloth (not needed for Council-secured booths)
  • Posters, banners, signs, and masking tape
  • Money bag or box with change (at least $20 in quarters, $20 in $1 bills, $10 in $5 bills)
  • Booth Sale Reconciliation Worksheet to track sale of cupboard cookies
  • Notepaper/pens/calculator
  • Plastic bags for purchases (stores may donate them)
  • First-aid kit
  • Additional “Cookie Time” items available through Girl Scouts Greater Iowa Shops and online

 

How do girls get credit for cookies sold at a booth?   

There are multiple ways to give credit to the girls.You'll want to discuss your plan with girls and parents before your first booth. Here are some suggestions:

  • Figure the total packages sold and divide by the number of girls participating. Credit each girl with the resulting number. Example: A troop sells 200 packages with 10 girls participating. Each girl receives credit for 20 packages.

OR

  • Figure the total packages sold and divide by the number of hours worked by girls. Girls are then given credit for the number of hours they worked. Example: Troop sells 200 packages in 28 hours (eight girls worked three hours each and two girls worked two hours each). The packages sold per hour are approximately 7 (200 divided by 28). The girls working three hours would be credited 21 packages each and the other would receive 14 packages. The remainder could be given to someone who was near a goal. (Keep in mind that time of day at a certain location may play a factor in the sales. In some cases, it may be the only time available for the troop or girl.)

The TPM must make Troop-to-Girl Transfer in Snap immediately following the booth sale for each girl to
receive credit for the cookies that were sold. The cookies sold at a booth do not need to be entered by variety. Please see the Snap Guide on the Resource CD for more details.